AI Agent Task Management: How to Track Multiple AI Tasks Without Losing Context

If you use Claude Code, Cursor, or ChatGPT for more than one task at a time, you've hit this problem: you lose track of what each agent is doing. You paste context between sessions. You forget to follow up on a research task. You assign the same work to two different agents.

This guide shows how to set up AI agent task management with a shared task board — so you can assign, track, and coordinate all your AI tasks from one place.

The Problem: Unmanaged AI Tasks

Most people manage AI tasks like this:

1. Open Claude Code terminal → type a prompt → wait
2. Open Cursor → type a different prompt → wait
3. Open ChatGPT → paste context from Claude Code → ask a follow-up
4. Forget what Claude Code was doing
5. Lose the ChatGPT conversation
6. Start over

After 30 minutes, you have 3 browser tabs, 2 terminal windows, and no idea which agent has the latest version of your work.

The Solution: A Shared Task Board

A shared task board gives you one view of all AI agent work:

Task	Agent	Status	Output
Research competitor pricing	Researcher (Claude)	Done	[View result]
Write blog post draft	Writer (GPT-4o)	In progress	Streaming...
Review code for security	Reviewer (Claude)	Queued	—
Generate test cases	Coder (Claude Code)	Queued	—

You create tasks, assign them to agents, and see results — all from one dashboard. No context switching.

How to Set Up AI Agent Task Management

Step 1: Create a Squad (2 minutes)

1. Sign up at ivern.ai/signup (free)
2. Click Create Squad
3. Name it "Work Team"
4. Add agents based on your needs:
   • Researcher — Claude Sonnet 4, for research and analysis
   • Writer — GPT-4o, for content and documentation
   • Coder — Claude Code connection, for code tasks
   • Reviewer — Claude Sonnet 4, for quality checks

Step 2: Add Your API Key (1 minute)

Go to Settings → Connections and add your API key:

• Anthropic key for Claude agents
• OpenAI key for GPT-4o agents
• Both keys work in the same squad (BYOK — you pay the providers directly)

A $5 Anthropic credit covers 100+ tasks.

Step 3: Assign Tasks (30 seconds each)

From the squad dashboard, click New Task and describe what you need:

Research the top 5 competitors in the AI agent orchestration space. For each, document: pricing, key features, target audience, and one weakness we could exploit. Present as a comparison table.

Click Create. The task appears on the board and the assigned agent starts working.

Real Example: Managing a Product Launch

Here's how to coordinate multiple agents for a product launch:

Tasks Created

1. Research market positioning → Researcher (Claude)
2. Write landing page copy → Writer (GPT-4o)
3. Review landing page for clarity → Reviewer (Claude)
4. Write launch blog post → Writer (GPT-4o)
5. Create social media posts from blog → Writer (GPT-4o)
6. Research press contact list → Researcher (Claude)

Workflow

Tasks 1 and 6 run in parallel (both researchers). Once task 1 completes, task 2 starts (uses the research). Task 3 reviews task 2's output. Tasks 4 and 5 can start after task 3 approves the positioning.

All of this is visible on the task board. You see which tasks are done, which are running, and which are waiting. You never lose context.

Cost

Task	Tokens	Cost
Market research	~10K	$0.06
Landing page copy	~5K	$0.04
Review	~3K	$0.02
Blog post	~8K	$0.05
Social posts	~3K	$0.02
Press contacts	~5K	$0.03
Total	~34K	$0.22

Manual equivalent: 8-12 hours of work across research, writing, and review.

Comparing Task Management Approaches

Approach	Context Loss	Coordination	Cost	Setup
Multiple chat tabs	High	None	Free-$20/mo	0
Claude Code + terminal	High	None	API costs	Low
Ivern Squads task board	None	Full	API costs only	5 min
Custom Python scripts	Low	Manual	API + dev time	High
Zapier/Make automation	Low	Sequential	$20+/mo	Medium

Task Board Features That Matter

Real-Time Streaming

Watch agent output as it happens — no waiting for a task to complete before seeing progress. If the agent is going in the wrong direction, you can reassign immediately.

Task History

Every task has a complete record: the prompt, the agent, the output, and the cost. Search past tasks to reuse prompts or reference previous work.

Multi-Agent Sequencing

Assign dependent tasks: "Task B starts after Task A completes." The second agent gets the first agent's output as context.

Cost Tracking

See exact API costs per task. Know which types of work are expensive and which are cheap. Most tasks cost $0.01-0.10.

Frequently Asked Questions

How is this different from just using Claude or ChatGPT?

ChatGPT and Claude are single-agent, single-conversation tools. A task board lets you manage multiple agents, multiple tasks, and see everything in one place. It's the difference between having one assistant and managing a team.

Can I use this with Claude Code?

Yes. Connect Claude Code as an agent in your squad. Tasks assigned to it appear in your terminal. Results flow back to the task board. See our Claude Code tutorial.

What's the free tier?

15 tasks free. After that, you use your own API key and pay Anthropic/OpenAI directly. Ivern doesn't charge anything or add markup. Typical cost: $3-8/month for active users.

Can I share a squad with my team?

Currently, squads are per-user. Team collaboration features are on the roadmap. For now, each team member can have their own squad with shared templates.

How do I handle tasks that need human input?

Create the task, let the agent produce a first draft, then add a follow-up task with your edits. The second agent gets the first draft plus your feedback as context.

Get Started

1. Sign up at ivern.ai/signup — free, no credit card
2. Add your Anthropic or OpenAI API key (BYOK)
3. Create a squad and assign your first task

Your first 15 tasks are free. A typical multi-agent task costs $0.02-0.10.

Set up your AI task board →

Related: Claude Code Task Board Tutorial · AI Agent Task Board · AI Agent Workflow Examples · Multi-Agent AI Pipeline · How to Build a Multi-Agent AI Team · BYOK Guide · Compare AI Tools